Data Teaming Tools

Data teams serve multiple roles in the data-based individualization (DBI) process and across a multi-tiered system of supports (MTSS). Although schools may have multiple teams that review different types of data across a multi-tiered system of supports (MTSS), the intensive intervention or DBI team is focused on the needs of individual students who are not making progress in their current intervention or special education program. It is critical that these meetings are driven by data, occur regularly, and use an efficient, consistent process that allows participants to review progress and make intervention decisions for students. NCII has created a series of tools to help teams establish efficient and effective individual student data meetings.

These resources include facilitator and participant guides, sample agendas, tools for analyzing data, and note-taking templates. Although these tools were designed for use within the DBI process, they can be adapted and expanded to support data meetings across the tiers of a multi-tiered system of supports or to support individualized education program (IEP) teams.

These documents are intended as examples and can be adapted to meet the needs of the school team.

Before the Intensive Intervention Meeting

Ensure that team members are prepared to discuss students by using the premeeting documents. These resources are intended to support teams in developing a holistic sense of the student, including relevant background information, current performance, current supports, prior intervention efforts, and other relevant data.

After the Intensive Intervention Meeting

After the meeting, the facilitator will follow up by doing the following:

  • Ensuring the follow up meeting is scheduled.
  • Confirming the plan has been documented and shared with relevant educators and team members.
  • Confirming information has been shared with parent(s).
  • Checking in with the referring teacher regarding the intervention implementation and data collection.

To improve meeting efficiency and effectiveness the team or an instructional coach may periodically monitor the implementation fidelity of the intensive intervention meeting.

Related Resources


How can we Ensure IEP Teams Provide the Most Intensive Supports?


Strategies for Setting High-Quality Academic Individualized Education Program Goals


Why is data and data-based decision making such a critical part of instruction and intervention?


How can data systems help teams track behavior data?

See more


Learn more about intensive intervention and the steps in the DBI process

Learn more


Teams can adapt available meeting tools to address the unique needs of the school context. This may include changing the language in the text, time allocated to various tasks, or overall look of the document. For example, one school used the form in Google Docs to allow the team to more easily access the information.